How to get paid and record payments
After you e-mail an invoice, your customer can pay you in various ways - cash, check, money order, or online via credit card, which requires a Quickbook Merchant Service account. Click here to apply for an account and get set up. Of course, you can also accept credit cards in person or over the phone (without a merchant account).
You can select the types of payments you want to accept on the Settings page. Billing Manager refers to "online" payment methods as all forms of payment that you receive over the Internet. "Offline" payment methods are all other forms of payment (in person, phone, snail mail, etc.)
After you receive a payment from you customer, you can record it.
Click the Unpaid folder.
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For the invoice you want apply the payment to, click Record a Payment.
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Select the Payment Method you want to use.
Click Record Payment or Charge Credit Card.
After you record a payment, the invoice automatically moves to the Paid folder and the paid amount is adjusted to reflect the new payment total. If it was only a partial payment, the invoice will stay in the unpaid folder and Billing Manager will keep track of how much you are still owed.